Employment Opportunities

Project Access NOW recognizes the value of a diverse workforce and believes a diverse work environment empowers our community. Project Access NOW believes that the staff of an organization should reflect the communities it serves.

We also believe our cultural, linguistic and community identities make our organization stronger, smarter and more effective. These identities, whether constructed by social, political or other forces, unite us in working toward a healthy region for everyone. We want to hold ourselves accountable for attracting and retaining a diverse staff team.

We strongly encourage all qualified candidates to apply regardless of race, ethnicity, gender, sexual orientation, or religious affiliation.

Project Access NOW is currently hiring for the following positions:

Information Technology Support Specialist

  • Reports to: Director of Information Technology
  • Hours: Full/Flex time
  • Compensation: $22-$27/hour (DOE). Full-benefits (medical, dental, vision, life, FSA, and 401K).

Position Summary

The Information Technology Support Specialist is primarily responsible for assisting the Information Technology Specialist in providing technical support and training for staff and other IT related project tasks. The person in this position will also help Information Technology Specialist and the Security and Privacy Officers with HIPAA compliance.

Principal Duties & Responsibilities

  • System build outs and configuration
  • Atlassian application configuration
  • Inventory Management maintenance
  • IT Support of staff utilizing Service Desk
  • Service Desk Maintenance and management
  • IT Operational Maintenance
  • IT Training of Staff
  • Miscellaneous IT projects and tasks

Qualifications

  • Bachelor’s Degree in CS or equivalent experience required

Essential Abilities

  • Excellent oral and written communication skills
  • Ability to establish and maintain effective working relationships with a wide variety of people
  • Creative and strong analytical and problem-solving skills
  • Troubleshooting research skills
  • Ability to develop and facilitate Technical Trainings
  • Ability to work independently
  • Ability to prioritize tasks and manage multiple projects simultaneously
  • Supportive of organizational mission
  • Organizational skills and excellent attention to detail
  • Some programming ability

Additional Abilities

  • Some background with configuration of Atlassian Products of JIRA, ServiceDesk, and Confluence

Working Conditions

  • Office space with stairs (no ADA access)
  • Ability to lift 10-20 lbs.
  • Frequent use of keyboard, monitor, mouse, telephone and/or headset
  • While performing the duties of this job, the employee is regularly required to sit, talk and hear, and be able to operate a personal computer, printer, telephone, calculator, and photocopier and fax machine.

To Apply

Email resume and cover letter to jobs@projectaccessnow.org.

Executive Assistant

  • Reports to: Executive Director
  • Hours: Full time
  • Compensation: $21-$26/hour DOE. Full-benefits (medical, dental, vision, life, short term disability, FSA, and 401K).

Position Summary

The Executive Assistant will provide personalized administrative support to the Executive Director(ED) and Board of Directors in a well-organized and timely manner. This role provides crucial support for the ED and key stakeholders (internal and external) to ensure effective communication, streamlined flow of information and maximum efficiency.

The person in this role forms a close partnership with the Executive Director, anticipating needs and providing support at many levels. Beyond simply responding to delegated duties and task, the effective Assistant will take initiative to catch overlooked details, anticipate issues in order to help the ED maximize their time and focus.

Administrative support will include tasks such as scheduling meetings, managing and maintaining schedules, confirming all appointments on the calendar, preparing reports, follow up with meeting minutes and action items. Interacts and provides administrative support to Board of Directors.

This position requires a flexible, self-directed person with excellent interpersonal skills, strong initiative, organizational ability and an ability to work well under pressure.

Principal Duties & Responsibilities

  • Maintains Executive Director calendar and schedule..
  • Resolves scheduling conflicts in a timely manner. Takes a proactive approach to anticipating needs of Executive Director and Program Managers in preparation for meetings and other events.
  • Will attend meetings with ED. Takes and transcribes minutes for various meetings. Tracks commitments, action items, made by ED or staff and arrange for implementation or staff follow up.
  • Acts as a point of contact for ED internally and with community partners. Demonstrates good judgement and strategic thinking by routing or answering general inquires not requiring the ED’s attention.
  • Composes correspondence, memos, letters, reports, presentations and other project administration.
  • Demonstrates positive interactions with the public and positive interpersonal relations in dealing with fellow employees, managers, and other department employees, to maximize productivity and positive employee relations.
  • Plans and schedules meetings and appointments, including meeting locations, food and beverage arrangements.
  • Supports Board of Directors by preparing and distributing agendas, minutes and action items for Board of Directors, Executive Committee monthly meetings and potentially other Board Committee meetings.. Track and obtain RSVP’s to these meetings.
  • Creates and maintains organizational and program packets with updated collateral materials.
  • Maintains files, correspondence and related materials for administrative and program requirements.
  • Maintains confidentiality, understands significance, and adheres to HIPAA regulations.
  • Maintains/updates eTapestry/Blackbaud constituents with ED contact info.(and/or other contact management system)
  • Monitors eTapestry donations, generate acknowledgment and tax receipt letters.
  • Assists with special employee events.
  • Assists with annual fundraising events
  • Other duties as assigned.

Qualifications

  • High level of organizational skills and excellent attention to detail.
  • Ability to work independently and as a member of a team.
  • 5+ years of strong administrative experience.
  • Ability to communicate effectively, both orally and in writing.
  • High level of skills in MS Office software suite, particularly Excel, Google Applications with ability to quickly adapt and learn new software programs.

Essential Abilities

  • Ability to handle multiple projects in a fast-paced environment, remaining flexible and able to address changing needs and priorities.
  • Ability to work in shared office space.
  • Ability to manage and maintain confidentiality of sensitive information.
  • Comfortable in various environments. Including casual community service offices to high-level CEO/CFO meetings.
  • Supporting the diverse needs of the ED, Board of Directors and community partners, which may often have demanding and/or conflicting schedules.
  • Function effectively with minimal supervision.
  • Familiarity with and adherence to HIPAA and company policies and procedures.
  • Ability to plan, prioritize, organize, and work well under pressure.
  • Strong attention to detail and accuracy in data entry.
  • Familiarity with health sector and/or social service sector a plus.

Working Conditions

  • Office space with stairs (no ADA access)
  • Ability to lift 10-20 lbs.
  • Frequent use of keyboard, monitor, mouse, telephone and/or headset

To Apply

  • Email resume and cover letter to jobs@projectaccessnow.org